Subconvener Meeting Summary 1/13/20

PARTICIPANTS

• Steering Committee Representatives: Thomas Ullrich, Rolf Ent
• Conveners: Ken Barish, Tanja Horn, Peter Jones, Silvia Dalla Torre
• Subconveners: Alexander Kiselev, Andrea Celentano, Annalisa Mastroserio, Elke Aschenauer, Eugene Chudakov, Yulia Furletova, Kondo Gnanvo, Michael Murray, Patrizia Rossi, Tom Hemmick, Vladimir Berdnikov

DISCUSSION MATERIAL

• Slides

• Resources compiled by SC (v5)

DISCUSSION FOLLOWING THE SLIDES

• How to deal with already existing working groups?

• Steering Committee is working on a solution

• Collaboration between some subgroups and existing groups

• Ancillary: luminosity + polarimeter
• Close collaboration emphasized for groups forward detectors and forward detector/IR (forward hear means "forward" and "backward")

• Relation to EIC Detector R&D Consortia

• R&D Consortia have been looking at specific technologies - they will keep their structure and will have their own organization and meetings
• EIC subgroups will focus on the technologies (existing and new) and their integration
• EIC subgroups will collaborate with existing consortia and also encourage new groups to join

• Organization of regular subconvener+convener meetings - how will they be organized? Agenda of the meetings?

• Initial estimate was every 1-2 weeks, but should further discuss - present a plan at the January 23th quarterly meeting
• Important to use the same application (Indico) to collect all meetings and meeting materials

• Communications with Physics WG and Software WG

• Regular meetings with Physics WG are planned and will be scheduled in the Google Calendar
• Software group has an ex-officio member in the Convener group of both Physics and Detector WG

• Contributors list - sharing and contact information

• important for people to see who works on what - post the list on the EICUG web page
• Conveners have compiled an initial list with input from SC, labs, university groups, R&D consortia and will send a marked up version to the subconveners

• Tasks for the First Workshop at Temple U. (19-21 March)

• Overall goal: make a first version of an interactive table of detector requirements - helpful to identify holes and also for integration tasks

• aim will be to show how physics substantiates the requirements in the table - physics plots could be linked to the table, and also the full reports
• Starting point can be the EIC R&D Handbook, but keep in mind that some requirements may not be solidly justifed

• Subconveners set up the structure of the subgroups

• Initial list of contributors will be circulated
• Mailing lists and calendars are being set up

• Gather information on detector requirements and where they came from

• identify relevant plots for requirements from the R&D reports or other resources
• identify the relevant reports that should be linked

• Gather information on detector technologies

• these tables/lists should be open to additional technologies and have a comparative nature

• Timeline for the next few weeks

• Subconveners organize their groups
• Conveners meet with remaining subconveners who could not attend today
• Status update at the Quarterly EIC meeting 23 January
• Individual meetings of subgroups will commence after the 23 January meeting

NEXT COMMON MEETING: JANUARY 23